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Records Check

Carleton Place OPP web page for record checks: https://www.opp.ca/index.php?id=115&entryid=56a1276d8f94acdb5824a3d7 - all information provided on this page has been copied from their website. Should you have any questions about the details of the record checks, take a trip to the OPP station and ask away!

From their website, here are the requirements to get a records check completed:

Police Vulnerable Sector Check (PVSC)

This check is restricted to applicants seeking employment and/or volunteering in a position of authority or trust relative to vulnerable persons in Canada only. It is a collection of offence information, including: convictions, outstanding warrants, charges, judicial orders and sexual offence convictions for which the individual has received a record suspension where authorized by the Minister of Public Safety and Emergency Preparedness. In addition, non-conviction information shall be released only when a Risk Assessment has been completed to ensure the information being released is relative to the position being applied for. Check includes a search of the Pardoned Sex Offender Database (PSOD).

Important: this check requires an Agency/Organization letter.

The Police Vulnerable Sector Check is an agency/organization driven request. In order to have this completed, you must have an agency/organization letter which explains that you need a Police Vulnerable Sector Check. You will also need to give a detailed description of the specific job you will be hired/volunteer for, as well as a hiring manager's name and contact number.

A Vulnerable Person is defined as:

All children who are less than 18 years of age, AND/OR persons who, because of their age, a disability or other circumstances, whether temporary or permanent:

  • are in a position of dependence on others; and/or,
  • are otherwise at a greater risk than the general population of being harmed by persons in a position of authority or trust relative to them.

The Police Vulnerable Sector Check will include the following information as it exists at the time of the search:

  • Criminal convictions from Canadian Police Information Centre (CPIC) and/or local databases;
  • Findings of Guilt under the Youth Criminal Justice Act within the applicable disclosure period;
  • Outstanding entries, such as charges and warrants, judicial orders, Peace Bonds, Probation and Prohibition Orders. As per CPIC policy, information obtained from the Investigative Databank must be confirmed and authorized for release by the contributing agency;
  • Absolute and conditional discharges for one or three years respectively;
  • In very exceptional cases where it meets the Risk Assessment, non-conviction information can be released. Definition for non-conviction:

Criminal charges that did not result in a conviction or finding of guilt in court and/or police occurrence records that may or may not have resulted in charges.

  • Disposition of Not Criminally Responsible by Reason of Mental Disorder; and/or,
  • All record suspensions as authorized for release by the Minister of Public Safety and Emergency Preparedness.

RCMP Policy stipulates that the Vulnerable Sector Check MUST be completed by the police service of local jurisdiction where the applicant resides and for each agency the applicant is working or volunteering for.

Fingerprints are required for some Vulnerable Sector Checks

Accepted identification (ID)

To request any check, bring two original forms of identification from this list. At least one piece of ID needs to be photo identification. For applicants aged 15 and under, the parent/legal guardian must provide two pieces of their own ID as well as two pieces for the person 15 or under.

Acceptable forms of photo identification:

  • Driver's Licence
  • BYID - Bring Your Identification, issued by the Liquor Control Board of Ontario (LCBO)
  • Military Employment Card
  • Canadian Citizenship Card
  • Indian Status Card
  • Passport
  • Permanent Resident Card
  • PAL (Possession & Acquisition Licence issued by the Chief Firearms Office)
  • CNIB (Canadian National Institute for the Blind) Card
  • Ontario Photo ID Card (issued by the MTO)
  • NEXUS Card
  • FAST Pass
  • Photo Student Card (for aged 15 and under only)

Acceptable forms of non-photo identification:

  • Birth Certificate
  • Baptismal Certificate
  • Hunting Licence
  • Outdoors Card
  • Canadian Blood Donor Card
  • Immigration Papers